Privacy Policy for Voke

Effective Date: March 20, 2025

Welcome to Voke ("Voke," "we," "us," or "our"), a web-based application located in Austin, Texas, designed to simplify and democratize the decision-making process around scheduling, canceling, or converting meetings into efficient, text-based discussions. At Voke, your privacy and the security of your personal data are our top priorities. This Privacy Policy clearly outlines our commitment to safeguarding your information, including what data we collect, how we use it, and your rights regarding that data.

1. Acceptance of this Privacy Policy

By accessing or using Voke, you agree to this Privacy Policy as well as our Terms of Service. If you disagree with any part of this policy, please discontinue using the Service immediately.

2. Information We Collect

To deliver our Service effectively, we may require limited access to certain personal and caVoke uses Google OAuth to securely authenticate your identity when signing up or logging in. We do not access, store, or retain your Google password at any time.lendar-related information:

Google Login Credentials: Voke uses Google OAuth to securely authenticate your identity when signing up or logging in. We do not access, store, or retain your Google password at any time.
Calendar and Meeting Information: To provide our core meeting-management functionality, Voke accesses your connected calendar service (e.g., Google Calendar) to identify scheduled meetings. This access includes meeting titles, dates, times, participant email addresses, and related calendar metadata.

3. How We Use Your Information

The limited information accessed by Voke is exclusively used for:

Authenticating and verifying your identity as a legitimate user of Voke.
Displaying your scheduled meetings within our app interface to enable anonymous voting.
Facilitating the decision-making process (to keep, cancel, or convert meetings into chat-based discussions) within our system.

4. Privacy and Data Security Commitment

Voke is committed to robust privacy practices and data security measures:

Limited Data Storage: We do not store or retain your calendar data or Google account details (apart from your name and email address necessary for account management).All calendar data remains securely stored with your calendar provider (e.g., Google), governed by their respective privacy policies.
No Unauthorized Access: Your calendar data accessed by Voke is processed solely through automated systems. No human employee, contractor, or third-party provider has permission or the ability to view your calendar information.
Data Protection Measures: We employ industry-standard encryption protocols, secure connections (SSL/TLS), and regular security audits to protect your personal data against unauthorized access, loss, misuse, alteration, or disclosure.
Responsibility for Data Loss: Despite implementing rigorous security measures, no online service can fully eliminate risks. You acknowledge that Voke cannot guarantee complete protection against data breaches or unauthorized access beyond our reasonable control. We will promptly notify you in compliance with applicable laws if any such breach occurs.

5. Information Sharing and Disclosure

We respect your data privacy. Voke does not sell, rent, share, or commercially exploit your personal or calendar datain any form. We may disclose limited information in the following strictly controlled circumstances:

Legal Compliance If required by applicable laws, regulations, or a valid court order, we may disclose necessary information to law enforcement authorities.
Service Providers: We may engage trusted third-party service providers for hosting, support, and development, strictly under confidentiality obligations to ensure no unauthorized access to your data.

6. Your Rights and Choices

As a valued Voke user, you have complete control over your personal data and its management:

You may manage or revoke calendar and account permissions at any time through your Google account security settings.
You can adjust privacy settings within Voke to determine the extent and audience of your meeting interactions.

7. Children's Privacy

Voke is not intended for use by individuals under the age of 18. We do not knowingly collect or store data from individuals under 18. If we discover such data has been inadvertently collected, we will delete it promptly.

8. Changes to this Privacy Policy

We reserve the right to update this Privacy Policy as necessary. Any updates will be posted prominently on our website (www.voke.com)and accompanied by an updated “Effective Date.” Your continued use of the Service after policy updates indicates your acceptance of the revised policy.

9. Contact Us

If you have questions, concerns, or require further information about our privacy practices, please contact us directly:

Voke
Austin, Texas
Email:contact@vokemeet.com

By using Voke, you acknowledge and consent to the practices described in this Privacy Policy.